How to Run a Student Group or Society at UCSU

Welcome! Whether you're starting a new group or managing an existing one, this guide will help you run your UCSU-affiliated group smoothly, safely, and successfully.

Requirements to Start or Run a Group:

• At least 2 trained committee members
• Minimum 5 members registered
• £2 minimum membership fee per student
• Follow UCSU Code of Conduct and policies

Risk Assessments

• Required for all events and activities
• Use the UCSU Risk Assessment Template
• Must be signed off by Groups Coordinator

Accident Reporting

• Use Accident/Incident Report Form
• Report examples: slips, fire, theft, sports injuries

Memberships

• Charge at least £2 per member (supports insurance + development fund)
• Offer flexible types: standard, termly, social, “Give it a Go”
• Get a £75 start-up fund if you sell 3+ memberships!

Finance & Funding

Small Purchases

• Under £50 – members can claim reimbursement

Large Purchases

• Over £50 – UCSU purchases on your behalf

Group Grants

• 3 application rounds/year
• £100–£500 available based on engagement and activity level

Event Planning

• Steps to Plan an Event
• Define the idea and costs
• Assign tasks
• Complete a risk assessment
• Register event 2–6 weeks in advance

Market your event via:

• Posters, social media, UCSU promotion
• Graphic Design Support